Meeting Policies

Joint SDB-PASEDB Meeting
Sheraton Vancouver Wall Centre, Vancouver, BC, Canada
July 17-20, 2022

The Joint SDB-PASEDB Meeting is being organized by the Society for Developmental Biology and the Pan-American Society for Evolutionary Developmental Biology. All participants must abide by the Joint SDB-PASEDB Health & Safety Policy, SDB Code of Conduct, Meeting Photography/Videography Policy, and Tweeting Policy.

Health and Safety

COVID-19 Vaccination Requirement

For the health and safety of our members and community, the Society for Developmental Biology (SDB) and the Pan-American Society for Evolutionary Developmental Biology (PASEDB) are requiring all meeting participants to be vaccinated for COVID-19.

Meeting participants will be asked for verification of COVID vaccination records before receiving credentials to access the meeting. Individuals are considered fully vaccinated as currently defined by the Government of Canada and the U.S. Centers for Disease Control and Prevention (CDC) which includes World Health Organization (WHO) guidelines. The Government of Canada lists authorized vaccines by Health Canada. The CDC lists authorized vaccines by the U.S. Food and Drug Administration and those authorized by the WHO. SDB and PASEDB encourage all participants to obtain a booster dose as well.

Mask Requirement

All meeting attendees are required to wear a mask while in the meeting space. Masks should fit snugly against the face and must completely cover the nose, mouth, and chin.

In accordance with CDC guidance, attendees should wear the most protective masks they can, ideally N95s or KN95s. Learn about the types of masks and their varying levels of protection on the CDC’s website.

Health and Safety FAQs

Check out the Health and Safety Frequently Asked Questions for more information.

Code of Conduct

The Society for Developmental Biology supports an environment for the exchange of scientific ideas that is grounded in dignity and respect for all program participants.  The Society understands that a diverse, inclusive and collegial community culture promotes scientific creativity and progress, and it endeavors to adhere to this culture in all its educational, outreach, conference and awards activities.

No Harassment Policy
Program participants are expected to conduct themselves in a professional manner and to treat each other with respect.  This expectation applies to the Board of Directors, other volunteers, members, event attendees, employees, consultants, vendors, and others while at the Society office, while representing the Society elsewhere, and while attending events organized by the Society.

Program participants shall not engage in any behavior that interferes with another’s ability to participate fully in the Society’s activities.  In particular, program participants shall not make unwelcome sexual advances, make requests for sexual favors, or engage in other verbal or physical conduct of a sexual or offensive nature.

No Violence Policy
The Society has adopted a policy of “zero-tolerance” with respect to violence in the Society office, while representing the Society elsewhere, and while attending events organized by the Society.  The Society prohibits acts or threats of violence by any program participant.  In addition, the Society will not tolerate acts or threats of violence against program participants.

If a program participant discovers any conduct which they believe violates this policy or is otherwise detrimental to the Society, they are asked to promptly report it to the Executive Director, Ida Chow.

Meeting Photography/Videography Policy

Photography and video recording of scientific presentations using any device, are prohibited without the explicit consent of the author(s) and presenter(s).

Upon registering for the Joint SDB-PASEDB meeting, participants agree to allow official photographers to record their participation and reproduce their likeness for marketing and informational purposes.

Tweeting Policy

We invite you to share your Joint SDB-PASEDB Meeting experience by live tweeting! Please note, however, that tweeting of raw data presented at the symposium and of photos of presenters' slides is prohibited without specific consent of the author. Joint SDB-PASEDB meeting attendees may tweet generalities or publicly available information (e.g. talk titles, names of speakers, events and socials). Individuals who do not comply will be removed from the session.

Meeting hashtags: #2022SDB and #EvoDevo2022